To
give access to an external user in Power BI, you typically have a few options,
depending on your requirements and the level of access you want to grant:
- Power
BI Sharing: - You
can share individual reports, dashboards, or entire apps directly from
Power BI. - To
share, open the report/dashboard you want to share, click on the
“Share” button, and enter the email address of the external
user. - You
can specify whether the external user should have edit or view-only
access. - The
external user will receive an email invitation with a link to access the
shared content. - Publish
to Web: - If
you want to make a report publicly accessible without requiring
authentication, you can use the “Publish to web” feature. - This
generates a public URL that anyone with the link can access. - Be
cautious when using this feature as it makes your data publicly
accessible and should only be used for non-sensitive information. - Power
BI Embedded: - If
you want to embed Power BI content into a custom application or website
and give access to external users, you can use Power BI Embedded. - With
Power BI Embedded, you have more control over the user experience and can
manage access programmatically. - This
option requires more technical expertise and involves additional
development effort. - Power
BI Apps: - You
can package related dashboards, reports, and datasets into an
“app” and share it with users within your organization or
externally. - Power
BI apps allow you to group related content together and manage access
more efficiently.
When
sharing content with external users, consider the sensitivity of the data and
the security implications. Make sure to follow best practices for data privacy
and compliance. Additionally, ensure that external users understand any
limitations or restrictions on the data they’re accessing.